The Top 9 Digital Tools Every Church Needs for Ministry in 2025

As we look to 2025, digital tools are playing a bigger role than ever in helping churches stay connected and impactful. Whether you’re reaching out to your local community, discipling your congregation, or spreading the Gospel online, the right tools can make all the difference.

But here’s the thing: you don’t need every tool out there. The key is finding the ones that fit your church’s size, needs, and vision. To help you navigate this ever-changing digital landscape, here are 9 essential tools every church should consider in 2025.

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1. Planning Center: Simplify Your Ministry Administration

Managing the administrative side of church ministry can be overwhelming—especially when you’re juggling service planning, volunteer schedules, event sign-ups, and member records. Planning Center is a powerful, all-in-one tool that takes the chaos out of church management.

Why your church needs it:

• Easily schedule volunteers and notify them with reminders.
• Plan your worship services down to the smallest details (like song arrangements and transitions).
• Organize small groups, track attendance, and maintain accurate records for your congregation.

It’s perfect for churches of all sizes, and the time you save on administration can be poured back into ministry.

2. ProPresenter: Elevate Your Worship Experience

A polished worship service requires more than just great music—it needs visuals that enhance the message without distracting from it. That’s where ProPresenter shines. This presentation software makes it easy to display lyrics, sermon slides, and videos with precision and professionalism.

Why your church needs it:

• Seamless transitions between worship slides, videos, and sermon notes.
• Advanced features like stage displays and countdown timers for your tech team.
• Keeps your services visually engaging and free of technical hiccups.

Whether you’re a small church with a simple setup or a larger one with multiple screens, ProPresenter adapts to fit your needs.

3. Canva: Professional-Quality Design Made Easy

Gone are the days when you needed a graphic designer to create eye-catching visuals. Canva puts the power of design in your hands, making it easy to create stunning graphics for social media, flyers, newsletters, and more.

Why your church needs it:

• You can create consistent, branded content that reflects your church’s mission.
• It offers thousands of free templates specifically for churches and non-profits.
• Canva’s collaborative tools make it easy for your team to work on projects together.

Even better? Canva offers a free “Canva for Nonprofits” plan, giving your church access to premium features at no cost.

4. Mailchimp: Keep Your Congregation Connected

Email isn’t going anywhere. In fact, it remains one of the most effective ways to communicate with your congregation—whether you’re sharing event updates, prayer requests, or devotionals. Mailchimp is an easy-to-use platform that helps you create and send beautiful email campaigns.

Why your church needs it:

• Manage email lists and segment them for different groups (e.g., volunteers, parents, newcomers).
• Automate email sequences, like welcome emails for first-time visitors.
• Track open rates and click-throughs to see how your emails are performing.

With its drag-and-drop editor and free plan for small lists, Mailchimp is perfect for churches just getting started with email marketing.

5. Church Online Platform: Make Your Livestream More Interactive

If your church streams its services online, you know that engagement is key. Watching a livestream is one thing—feeling connected during it is another. The Church Online Platform bridges that gap by making your online worship services more interactive.

Why your church needs it:

• Built-in chat features allow attendees to interact in real time.
• Prayer request tools let people reach out for one-on-one support during the service.
• You can share sermon notes, Bible verses, and call-to-action buttons for giving or joining small groups.

Best of all, it’s completely free, making it accessible for churches of any size.

6. Zoom: Stay Connected with Hybrid Ministry

The pandemic taught us that ministry doesn’t have to be confined to a building. Zoom has become a staple for churches looking to stay connected with members who can’t attend in person. It’s ideal for Bible studies, prayer meetings, leadership training, and even counseling sessions.

Why your church needs it:

• It’s simple, reliable, and widely used—most people already know how to join a Zoom call.
• Perfect for hybrid gatherings where some members meet in person and others join remotely.
• Breakout rooms are great for small group discussions or prayer time.

Even as we return to more in-person events, Zoom remains a valuable tool for churches looking to bridge the gap between physical and digital ministry.

7. Google Workspace: Stay Organized and Collaborative

Every church needs a central hub for communication and collaboration, and Google Workspace fits the bill perfectly. With tools like Gmail, Google Drive, Docs, and Calendar, it’s a one-stop shop for staying organized and working efficiently.

Why your church needs it:

• Create shared folders in Google Drive to store event plans, sermon notes, or meeting minutes.
• Use Google Docs to collaborate on projects in real time (like planning a sermon series or drafting emails).
• Keep your team on the same page with shared calendars.

The free version is robust enough for smaller churches, but larger teams may benefit from upgrading to a paid plan for extra storage and features.

8. Hootsuite: Manage Your Social Media Like a Pro

Social media is one of the most powerful tools for reaching your community, but managing multiple platforms can quickly become overwhelming. Hootsuite simplifies the process by allowing you to schedule posts, track engagement, and monitor messages—all from one dashboard.

Why your church needs it:

• Stay consistent by scheduling posts ahead of time, even during busy seasons.
• Monitor how your content is performing and adjust your strategy accordingly.
• Manage multiple social media accounts (e.g., Facebook, Instagram, and Twitter) in one place.

With Hootsuite, you can free up valuable time while maintaining an active and engaging online presence.

9. Bible App by YouVersion: Encourage Daily Engagement with Scripture

The Bible App by YouVersion is more than just a tool for reading scripture—it’s a resource for creating community and encouraging spiritual growth. Your church can use it to share reading plans, devotionals, and scripture directly with your congregation.

Why your church needs it:

• Promote group reading plans that align with your sermon series.
• Use the app’s “Events” feature to share sermon notes and announcements.
• Encourage daily Bible engagement by sharing verses and reminders on social media.

It’s free, widely used, and an easy way to help people engage with God’s Word throughout the week.

Start Small, Stay Intentional

You don’t need to adopt all nine tools overnight. The key is to start with what fits your church’s current needs and grow from there. Maybe your first step is improving your social media with Canva or streamlining your admin work with Planning Center. Whatever you choose, remember that these tools are here to support your ministry—not replace the heart of what you do.

At the end of the day, it’s all about connecting with people, sharing the Gospel, and helping others grow in their faith. Technology is just a way to enhance that mission and meet people where they are.

What tools is your church using right now? Let us know in the comments—we’d love to hear what’s working for you!